Saffrun Terms & Conditions

Welcome to Saffrun! We're excited to connect runners with clubs across Europe. Please read these Terms & Conditions ("Terms") carefully before using our platform or registering a running club. By accessing https://saff.run, registering, or using Saffrun, you agree to these Terms. If you don't agree, please don't use Saffrun.

1. About Saffrun

Saffrun is a free platform to find and join running clubs. During our pre-launch phase (before July 1, 2025), clubs can register, and users can pre-register to access the platform at launch. After launch, registered users can view club details, maps, and more. Saffrun is operated as a sole proprietorship under Dutch law.

2. Free Registration & Future Plans

  • Free Access: Registering a club or user account is free. No fees apply during pre-launch or initial launch.
  • Future Premium Plans: We may introduce optional paid features (e.g., advanced club analytics) after July 1, 2025. You'll be notified at least 30 days in advance and can stay on the free plan.
  • Club Verification: Clubs registering pre-launch undergo email verification. Status updates (e.g., "Pending," "Approved") are available at /club/status or via email.

3. Data Privacy & GDPR Compliance

We comply with the General Data Protection Regulation (GDPR), the Dutch Data Protection Act, and EU laws, overseen by the Autoriteit Persoonsgegevens (AP). Here's how we handle data:

  • Data We Collect:
    • Clubs: Name, location (city name), pace, social focus, contact email, description, website (optional), feedback form responses (e.g., feature suggestions).
    • Users: Email, name (optional), preferences (e.g., pace, location), Google SSO data (if used).
    • Pre-Launch: Club registration and user pre-registration data to prepare for launch. Map teaser uses static images or Leaflet-based animation, processing no location data.
  • How We Use Data:
    • Provide Saffrun services (e.g., display clubs, match users to clubs).
    • Send verification and welcome emails (with your consent via registration checkbox).
    • Use grouped, anonymous data to improve Saffrun (e.g., club popularity analytics).
  • Consent: By checking the consent box during registration, you agree to receive verification and welcome emails. You can withdraw consent at privacy@saff.run.
  • Retention: Data is deleted 6 months after account closure or platform inactivity, unless legally required.
  • Your Rights:
    • Access, correct, delete, or port your data by emailing privacy@saff.run.
    • Object to processing or request restrictions (per GDPR).
  • Data Sharing: We don't sell data. Data is shared only with GDPR-compliant providers (e.g., SendGrid, AWS, Firebase, Vercel), who sign GDPR-compliant Data Processing Agreements. Leaflet (if used for map teaser) processes no personal data.
  • Storage & Security: Data is encrypted in transit (HTTPS) and at rest on AWS. Access is limited to essential staff.
  • Data Protection Officer: Due to our small scale (20-30 clubs, 100-200 users pre-launch), no DPO is required. Contact privacy@saff.run for data issues.
  • Supervisory Authority: Complaints can be filed with the Autoriteit Persoonsgegevens (www.autoriteitpersoonsgegevens.nl).

4. Security

  • HTTPS encryption for all communications.
  • Secure AWS storage with restricted access.
  • Regular security reviews.
  • Data Breaches: If a breach occurs, we'll notify the AP within 72 hours and affected users promptly, per GDPR. Report security concerns to privacy@saff.run.

5. Cookies & Tracking

We use essential cookies for functions like Firebase authentication. Non-essential cookies (e.g., analytics) require your consent via a popup at https://saff.run. The pre-launch map teaser (static image or Leaflet-based) uses no cookies. See our Privacy Policy for details.

6. User & Club Responsibilities

  • Accurate Information: Provide truthful, up-to-date details (e.g., valid club email, correct city).
  • Club Content: Ensure content (e.g., descriptions, logos) complies with local laws and isn't offensive, misleading, or illegal.
  • Platform Use: Don't misuse Saffrun, including:
    • Spamming users or clubs.
    • Attempting unauthorized access (e.g., hacking, scraping).
    • Submitting false or harmful data.
  • Age Restriction: Users must be 16 or older. Contact privacy@saff.run for parental consent requests (under 16).
  • Compliance: Follow Dutch and EU laws (e.g., advertising regulations).

7. Intellectual Property

  • Saffrun's Content: Saffrun's logo, website, and map assets are our property. You may not copy or use them without permission.
  • Club Content: Clubs retain ownership of submitted content (e.g., logos, descriptions). You grant Saffrun a non-exclusive, royalty-free license to display and promote your content on the platform.

8. Liability Limitation

  • No Guarantees: Saffrun provides club information "as is." We don't guarantee accuracy (e.g., club schedules, locations).
  • Not Liable: To the fullest extent allowed by law, Saffrun isn't liable for:
    • Errors in club or user content.
    • Losses from using Saffrun (e.g., missed runs, data breaches).
    • Actions of users or clubs (e.g., event cancellations).
  • Sole Proprietorship: Our liability is limited to platform operations, not third-party actions.

9. Termination

  • By You: Delete your account by emailing privacy@saff.run.
  • By Saffrun: We may suspend or terminate accounts for:
    • Violating these Terms (e.g., false data, misuse).
    • Legal requirements (e.g., GDPR requests).
  • You'll be notified via email, and data will be deleted per GDPR.

10. Changes to Terms

We may update these Terms for platform or legal changes. Significant updates will be notified via email or platform notice at least 30 days in advance. Continued use means you accept the new Terms.

11. Governing Law

These Terms are governed by Dutch law. Disputes will be resolved in Amsterdam courts.

12. Contact

Email privacy@saff.run for questions, data requests, or concerns. We'll respond within 5 business days.

Last Updated: May 20, 2025